1. Know Your Budget
Think realistically when it comes to planning your ceremony. If you know your budget is small, be sure to know what you can and can’t get for your moneys-worth. Negotiating great deals with your supplies is fine, but expect too much for your money.
Share your event budget with your production supplier. Don’t leave them second guessing what you have to spend and end up losing the best supplier for the job.
Above anything, do research for the event planning. It is best to know what you are dealing with. Work with your suppliers so they can help you achieve what you want in within your budget.
2. Stage Design
If you have any idea of how you want your ceremony to be (wide-screens, LED display effects, props, etc.) then include this in your production brief. This will greatly help your supplier to better help you achieve your vision.
Depending on the size of the event, branding is the key. So having the event logo or sponsor exposure is great for running a successful awards ceremony. Consider this when developing your stage design.
3. Awards Presentation
The main part of the event is the actual awards presentation itself. During your preparation do not lose sight of this. Giving your finalists and winners more exposure will all the your awards scheme to be more attractive.
Making videos of your finalists before the event and showing little clips during the ceremony is a great way to grab your audience’s attention.
Also, when planning for an awards ceremony, always make sure to recognize your key supporters and sponsors. Giving thanks to all those involved will go a long way.
Using lighting and music can really help bring a liveliness to your audience. You can transform a venue allowing even the guests in the very back to feel more included.
Lighting effects such as moving lights, patterned effects or even beams of light are all great ways to capture your audience’s attention and make them feel more welcomed. Having an introduction for when you guests walk into the room with subtle background music and lights coordinating together will definitely make an excellent experience. Be sure to choose music that blends with your event. Not all your guests will appreciate listening to your favorite 70s song.
Using music throughout the ceremony will help bring excitement to the room. Allowing music to play as your winners walk up to the stage will always create a unique experience for everyone.
5. Record the Ceremony
Why spend so much time and work in advance planning and implementing your event and not capture any of it?! You want something to remember this experience with. Creating a highlights movie is a great way to relive some great moments of your awards ceremony.